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JOB DESCRIPTION 1. POSITION DESCRIPTION: Position Title:Sr. Estimating & Invoicing Engineer- Estimation section Reports to:Head of Proposals & Estimating Department:Corporate Commercial Grade:11 Working Environment: Office/field 2. JOB PURPOSE:To provide the services of bidding, invoicing, vessel inspection and support to sales and projects teams in the Corporate commercial department in coordination with the relevant departments and parties involved in order to prepare balanced quotes which are attractive to the client and beneficial to the company. 3. REPORTING STRUCTURE: Direct Reports: NilNumber of Staff SupervisedTotal:Nil 4. KEY ACCOUNTABILITIES:DescriptionProposals Review of the enquiries Discuss the enquiries with the Supervisor/client. Preparation of the quotes based on ADSB Tariffs, vendor quotes & estimates, information gleaned from various sources like internet, discussions, reference material etc Negotiation of vendor prices Organizing & attending Ship-checks, as necessary Coordinating with the Operations department and other departments for obtaining work scopes & repair schedules Discuss the quotes with the Supervisor and make necessary changes as required Follow-up the quotes to ensure proper and timely receipt by the recipients Attending bid review meetings with the clients to provide any clarifications Jobs Review of the client’s order against the quotations Attending kick-off meetings and establish the actual works list Provide justification to the client with regard to variations in prices as well as the schedules Arranging all necessary drawings / documents required by Operations with regard to the docking of the vessels Authorizing and reserving the jobs1 Carrying out the following invoicing related jobs if required: Attending the daily repair meeting and closely following up the work progress Providing regular updates to the clients regarding the progress of works Reporting to the Supervisor regarding any issues that comes up during the execution of the job and assist him in sorting them out Loading of budget in the system to ensure that the jobs are done within the budget Preparing Change Orders based on Additional Works Scopes received from the Operations department Follow-up to obtain client’s approval for the Change Orders & quotations Helping Operations / Purchasing in sorting out issues with the vendors Helping the Operations Department in convincing the clients regarding additional works, additional time and other job related issues Preparing the draft invoice / Exhibit Cs and discussing with the client for any clarifications and approvals. Final invoicing in the system and requesting Finance to issue invoices. Follow up with the clients to ensure prompt payments General Preparing & compiling Repair Reports for Finance reporting Preparing Jobs Status / Progress reports Obtaining customer feedback / other Market intelligence Providing job training to new Employees Adhere to all relevant quality, health, safety and environmental procedures, instructions and controls in order to guarantee the safety of employees, quality of products/ services and environmental compliance can be guaranteed. He is responsible for the aspect of Quality, Occupational Health & Safety and Environment at work, and will be accountable for non-compliance of his obligation.5. COMMUNICATIONS & WORKING RELATIONSHIPS: • Internal:o Marketing & Sales teamo Other departments (i.e. Operations, Finance, Procurement, Engineering & Planning) • External:o Clients,Contractors /Suppliers 6. QUALIFICATIONS, EXPERIENCE & SKILLS:Minimum Qualifications:• Degree/Diploma Engineering (Naval Architecture/Marine/Mechanical) Minimum Experience:• 5 - 8 years relevant experience in Estimating & Ship Repairs in a reputed shipyard, Goodpersonality, oral and written communication skills & good Knowledge of IT. Job-Specific Knowledge & Skills:• Knowledge of Ship repair processes, Standards and Techniques • Communication and Presentation skills• Negotiation skills 2Formatted: Font: (Default) Times New Roman, 12 pt, Complex Script Font: Times New Roman
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